Workflow Builder

Create powerful automated workflows with our visual drag-and-drop builder

What Are Workflows?

Automated sequences of actions triggered by events, schedules, or manual initiation

Key Components

• Triggers: What starts the workflow
• Actions: What the workflow does
• Conditions: Decision points in the flow
• Data Flow: How information moves between steps
• Error Handling: What happens when things go wrong

Benefits

• Automation: Eliminate manual repetitive tasks
• Consistency: Ensure processes are followed every time
• Speed: Complete complex tasks in seconds
• Reliability: Reduce human error
• Scalability: Handle increased workload automatically

Workflow Features

Visual Builder

Drag-and-drop interface for creating complex workflows

Intuitive node-based editor
Real-time workflow validation
Template library
Version control and history

Trigger System

Multiple ways to start automated workflows

Event-based triggers
Schedule-based triggers
API webhook triggers
Manual trigger buttons

Action Library

Comprehensive set of automation actions

Integration actions (Gmail, Slack, etc.)
Data processing actions
Conditional logic actions
Notification actions

Workflow Management

Monitor and control running workflows

Real-time execution monitoring
Error handling and retries
Performance analytics
Workflow versioning

Common Workflow Types

Document Processing

Automate document upload, OCR, and AI analysis workflows

Triggers

Document uploaded
API webhook
Scheduled

Actions

OCR processing
AI classification
Email notifications
Database updates

Use Case

Legal document processing, invoice automation, contract analysis

Customer Onboarding

Streamline new customer setup and integration processes

Triggers

New signup
Form submission
API call

Actions

Create accounts
Send welcome emails
Set up integrations
Assign tasks

Use Case

SaaS onboarding, client intake, account provisioning

Task Automation

Automate repetitive business tasks and approvals

Triggers

Time-based
Event-based
Manual trigger

Actions

Create tasks
Send notifications
Update records
Generate reports

Use Case

Invoice processing, employee onboarding, compliance checks

Integration Sync

Keep data synchronized between multiple systems

Triggers

Data changes
Scheduled sync
API events

Actions

Data transformation
Cross-system updates
Conflict resolution
Audit logging

Use Case

CRM sync, inventory management, multi-system data flows

Creating Your First Workflow

Step-by-step guide to building your first automated workflow

Step 1: Choose a Template

Start with a pre-built template or create from scratch. Templates include common workflows like document processing and customer onboarding.

Step 2: Configure Trigger

Set up what will start your workflow. Choose from events, schedules, webhooks, or manual triggers.

Step 3: Add Actions

Drag and drop actions to build your workflow. Connect integrations, add conditions, and set up notifications.

Step 4: Test & Deploy

Test your workflow with sample data, then deploy it to start automating your processes.

Advanced Workflow Features

Powerful capabilities for complex automation scenarios

Conditional Logic

• If/else branches based on data conditions
• Switch statements for multiple paths
• Data validation and filtering
• Error handling with fallback paths

Data Processing

• Data transformation and mapping
• API calls and external integrations
• File processing and manipulation
• Database operations and queries

Collaboration

• Team workflow sharing and permissions
• Version control and change history
• Workflow templates and reuse
• Performance monitoring and analytics

Integration

• Connect to 14+ third-party services
• Custom API integrations
• Webhook triggers and actions
• Real-time data synchronization

Ready to Automate?

Start building workflows to streamline your business processes

Open Workflow Builder Advanced Automation with n8n Configure Triggers

Need help building workflows? Check our automation best practices or contact our support team.

Workflow Features

Visual Builder

Drag-and-drop interface for creating complex workflows

Intuitive node-based editor
Real-time workflow validation
Template library
Version control and history

Trigger System

Multiple ways to start automated workflows

Event-based triggers
Schedule-based triggers
API webhook triggers
Manual trigger buttons

Action Library

Comprehensive set of automation actions

Integration actions (Gmail, Slack, etc.)
Data processing actions
Conditional logic actions
Notification actions

Workflow Management

Monitor and control running workflows

Real-time execution monitoring
Error handling and retries
Performance analytics
Workflow versioning

Common Workflow Types

Document Processing

Automate document upload, OCR, and AI analysis workflows

Triggers

Document uploaded
API webhook
Scheduled

Actions

OCR processing
AI classification
Email notifications
Database updates

Use Case

Legal document processing, invoice automation, contract analysis

Customer Onboarding

Streamline new customer setup and integration processes

Triggers

New signup
Form submission
API call

Actions

Create accounts
Send welcome emails
Set up integrations
Assign tasks

Use Case

SaaS onboarding, client intake, account provisioning

Task Automation

Automate repetitive business tasks and approvals

Triggers

Time-based
Event-based
Manual trigger

Actions

Create tasks
Send notifications
Update records
Generate reports

Use Case

Invoice processing, employee onboarding, compliance checks

Integration Sync

Keep data synchronized between multiple systems

Triggers

Data changes
Scheduled sync
API events

Actions

Data transformation
Cross-system updates
Conflict resolution
Audit logging

Use Case

CRM sync, inventory management, multi-system data flows